ARDEM provides document scanning, indexing and
data retrieval services for a wide variety of applications.
Our expertise is in managing the paper and labor involved
in processing large volumes of documents and scanned images
through an organized conversion process.
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Pick up of Boxes and Storage
Boxes are packed and log sheets with an inventory of all
documents in each box is prepared at the time of boxing prior
to removal of documents at customer's site. Documents are
stored in a secure storage vault while awaiting processing.
Document Control
Document access is controlled throughout the project. There
is an audit trail for every process in the work flow for
the physical documents. Each box of paper must be signed
for at every process during the work flow. The boxes are
checked out and checked back in for each process by a project
manager.
Document Preparation and Processing
Staples, brads, and paper clips will have to be removed,
as will post-it notes and other attachments. Post-it notes
from single-sided documents will be taped to the blank side
of the page. We use duplex scanners so the notes will become
an additional page to a document.
High-speed auto feed duplex scanners accommodate various
page sizes, up to 11’ x 17”. Then the original
will be placed back in the sequence within the record and
the scanned image will be inserted into the appropriate
sequence within the scanned record file.
Image Editing
All of the images will be edited in a post-processing mode.
All of the image files will be de-skewed cropped and rotated
as required to be acceptable for “right-reading”.
Indexing of Digital Images
ARDEM uses both double key data entry, and additional validation
methods to insure that we provide our clients 99.95% accuracy
levels of indexed data.
Scanning Documents and Indexing Files
Creates "Smart
Files"
