ARDEM provides document scanning services, indexing services and data and image retrieval services for a wide variety of document scanning applications. Our expertise is in managing the paper and labor involved in scanning large volumes of paper images through an organized document conversion process.
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Pick up of Boxes and Storage
Boxes are packed and log sheets with an inventory of all documents in each box is prepared at the time of boxing prior to removal of documents for scanning from customer's site. Documents for scanning are stored in secure storage while waiting processing.
Document Control
Document access is controlled throughout the project. There is an audit trail for every process in the document scanning work flow for the physical documents. Each box of paper must be signed for at every process during the work flow. The boxes are checked out for scanning and checked back in after scanning for each step during the scanning process by a project manager.
Document Preparation and Processing
Staples, brads, and paper clips are removed, as will post-it notes and other attachments prior to scanning. Post-it notes from single-sided documents will be taped to the blank side of the page before scanning. We use duplex scanners so the notes will become an additional image to a document.
High-speed auto feed duplex scanners accommodate various
page sizes, up to 11’ x 17”. After scanning the original will be placed back in the sequence within the record and the scanned image will be inserted into the appropriate sequence within the scanned record file.
Image Editing
All of the scan images will be edited in a post-processing mode. All of the scan image files will be de-skewed cropped and rotated as required to be acceptable for “right-reading”.
Indexing of Digital Images
ARDEM uses both double key data entry, and additional validation methods to insure that we provide our clients 99.95% accuracy levels of indexed data from scan images.
Scanning Documents and Indexing of scan images creates
"Smart
Files"
