Files, memos,
customer orders, insurance policies, medical records, invoices,
purchase orders, test reports, service reports,
engineering drawing, laboratory results, X-rays, MRI's,
legal docments....paper and more paper squeezing out your
office space.
Consider this when deciding if scanning and indexing
your companies filing system can save your business money.
Document scanning, imaging and indexing
can solve your storage problems. When you combine document
imaging with indexing you now make "Smart" documents.
You can call up your stored images instantly based on
your predefined search
criteria.
Case Study
The purchase orders, customer contract,
bid documents cost worksheets, drawings, test reports
for a project were filed in 4 inch binders. About 100
such binders covered one complete wall of the project
operations office.
All the pages within the binders were
scanned and indexed based on project name and type of
document. Access to the scanned paper images was provided
through a document management system so when
customers called for specific project name or type of
documents these images were available instantly.
The Savings Came From:
Retrieval Costs
Even though all project
folders were located within project operations. Considerable
time was spent by administrative staff, engineers,project
managers to search for and retrieve these documents.
Space Savings
The cabinets housing
the projects binders as well as the space needed around
the cabinets to be able to access and pull down the binders.
Cabinets
In these case they were sold.
In other instances it saves a possible outlay of funds
to purchase more cabinets or 4 desk drawers to store
more documents
Reduction of mis-filing, lost documents
Paper
documents get misfiled and lost. More time is spent looking
for incorrectly filed or lost papers.
Work flow savings
No time spent filing.
Instant sharing of document images between departments.
Further productivity improvement was realized due to
the document management system.
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