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» Case
Study Project Management MFG Company
How Much Space and Overhead Savings Could Your Company Realize
By Going Paperless? |
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| Files, memos, customer orders, insurance policies, medical records, invoices, purchase orders, test reports, service reports, engineering drawing, laboratory results, X-rays, MRI's, legal docments....paper and more paper squeezing out your office space. |
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| Consider this when deciding if scanning and indexing your companies filing system can save your business money. |
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| Document scanning, imaging and indexing can solve your storage problems. When you combine document imaging with indexing you now make "Smart" documents. You can call up your stored images instantly based on your predefined search criteria. |
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| Case Study |
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| The purchase orders, customer contract, bid documents cost worksheets, drawings, test reports for a project were filed in 4 inch binders. About 100 such binders covered one complete wall of the project operations office. |
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| All the pages within the binders were scanned and indexed based on project name and type of document. Access to the scanned paper images was provided through a document management system so when customers called for specific project name or type of documents these images were available instantly. |
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| The Savings Came From: |
| Retrieval Costs |
| Even though all project folders were located within project operations. Considerable time was spent by administrative staff, engineers,project managers to search for and retrieve these documents. |
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| Space Savings |
| The cabinets housing the projects binders as well as the space needed around the cabinets to be able to access and pull down the binders. |
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| Cabinets |
| In these case they were sold. In other instances it saves a possible outlay of funds to purchase more cabinets or 4 desk drawers to store more documents |
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| Reduction of mis-filing, lost documents |
| Paper documents get misfiled and lost. More time is spent looking for incorrectly filed or lost papers. |
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| Work flow savings |
| No time spent filing. Instant sharing of document images between departments. Further productivity improvement was realized due to the document management system. |
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