ARDEM Incorporated
120 Stryker Lane
Bld 4 Suite 402
Hillsborough, N.J. 08844
Telephone: 908-864-0902
FAX: 908-864-0903
Email: sales at ARDEM.net
http://www.ardem.net

FOR IMMEDIATE RELEASE: April 2, 2006

Document Scanning Services

Hillsborough, NJ - ARDEM, provides large volume document scanning services. If you process any paper in your office  ARDEM’s document scanning service can help improve your productivity.  Accounting records, legal records, HR records, market surveys, medical record, engineering and architectural plans, loan documents, insurance claims, and all paper based documents can be scanned and converted to digital images.

ARDEM’s document scanning services are used for:

a) for active management and processing of paper documents and

b) for archiving paper documents.

Active Management and Processing of Paper Documents
Paper comes into the offices from different sources. In Accounting it is invoices from vendors, in legal it is contracts, in banks it is loan applications, financial statements of customers, in Clinical research it is drug trial data, in insurance companies it is claims information. Data has to be captured from the paper records and input into the various business systems. ARDEM scans all these paper documents and captures data from these documents. Output is a text file that can be imported into the client business system.

Archiving Paper Documents
ARDEM’s scanning service scans millions of pieces of paper for archiving and storage. Medical records, insurance records, procurement contracts, legal documents, title documents, tax records and all those paper documents taking up valuable storage space in the offices are converted to digital scanned images. Further ARDEM’s QuickFind search application software can be utilized to search for an retrieve these indexed documents.

Almost any office can reduce their paper processing costs and improve productivity with ARDEM’s document scanning services.

Benefits of using ARDEM Scanning Service

Save valuable office space
Do not buy more cabinets to store additional files. Scan and index the files.

Save valuable time locating information.
You just wasted 15 minutes looking for that file. Scanned and indexed files can be retrieved at your PC using ARDEM ‘s search application. No misfiled records. No lost files. No mislaid documents.

Enable sharing of information
Scanned documents are easier to share whether it is within the office or across the country with your different field operations.

Comply with government regulations
Compliance with Sarbanes Oxley, document control and audit requirements becomes easier with scanned documents.

 

Improve your productivity
Eliminate mindless key stroking of data from forms. Scan and capture data.

While offices and processes are more electronic we still use a lot of paper. Every year we use more paper. The value of any paper document is in the information on that paper document. ARDEM’s document scanning services capture this content and allow you to share it and process it. A scanned document can be printed, mailed, faxed or emailed as an attachment.

Scanning the following types of documents utilizing ARDEM’s document scanning services can yield productivity improvements.

• HR Records
• Tax Records
• Patient charts
• Purchase Orders, Invoices, Proofs of Delivery
• Legal discovery documents
• Insurance Policies and Claims
• Mortgage and Loan files
• Shipping Bill of Lading
• Engineering and Architectural plans
• Market surveys
• Clinical Trial reports
• Environmental test reports

 

Incorporate ARDEM Document Scanning Service into your workflow.
Do you want to take up your valuable staff and have them scan and index all your paper records? Is scanning your core competency?

ARDEM’s document scanning services can provide the complete conversion service solution. From pick up of documents and including secure transport to our facility for processing ARDEM can manage the complete paper flow. For ongoing continuous processing all paper documents come to ARDEM mail center and scanned. Data is captured from these documents and both the scans and data files are transmitted to our clients 

For large project conversions ARDEM will arrange for secure pick-up and transport of documents to our processing locations. Currently, ARDEM scans at its processing centres in New Jersey as well as its affiliate processing locations in NY, OH,PA, MA, VA,FL, GA,CA,MI.  Scanned images are hosted on our servers and can be available to clients as a download or on CD/DVD.

ARDEM has a track record of working with both commercial and government clients and scanning large volumes of paper in various sizes and formats. ARDEM with its document scanning service insures that the documents have been correctly scanned, de-speckled, de-skewed and indexed.  ARDEM maintains strict document control; all incoming documents are inventoried; logs maintained during processing; scans checked to verify that every piece of paper has been scanned; all scanning by ARDEM is completed in climate controlled and secure premises.  For indexing of scanned images ARDEM uses validation software and double data entry to ensure 99.95% or higher level of accuracy of the data.

ARDEM’s document scanning services, assures safety of your documents.  All ARDEM employees undergo background check; signing confidentiality agreements is a  condition of employment. All documents are  batched and each batch must be signed for at every point during its processing. ARDEM employs editing in a post-processing mode to crop, de-skew, and rotate your images correctly for “right-reading”.  All these processes assure you that your electronic images are an exact representation of the source paper based documents.  ARDEM’s document scanning services use high-speed auto feed duplex scanners for our entire document scanning services, so that your documents are scanned correctly. An audit trail for all documents in the document scanning process is maintained.
 
At ARDEM’s document scanning services, we can accommodate a range of document sizes.   Large format scanning is also available for engineering drawings and architectural drawings.

At ARDEM’s document scanning services we take seriously our role as your partner in business continuity, data protection and data security. All your documents are handled in a safe and secure manner. All scanning, indexing and data entry is at high accuracy levels.  ARDEM’s document scanning services will help reduce your paper processing costs and improve your productivity.  Manage your records, capture data and boost your efficiency using ARDEM’s document scanning services.

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