: 908 359-2600      : pricing@ardem.net

Outsourcing Data Entry Services

Data Entry from Paper Forms

You can send us your paper forms which require data entry. These forms can be batched and sent, or, can be received daily in the mail.  Our Data Entry Services team will key the data from the forms, perform 100% verification of the data keyed and deliver the output data in the file format you require.   We can also provide you with digital scans of  your forms for cross-reference or for your digital archive.

Data Entry from Scan Images

If you have already scanned your forms, upload these forms to our secure encrypted FTP server. Our Data Entry Services team will keep track of your daily transmissions to us and  work for you in real-time. You send us the digital forms, we will key the data and send back the data file to you.

Data Entry Directly into Your Database

Or, do you want the data keyed directly into your database. Give us a secure connection to your server and our Data Entry Services team can key the data from the forms directly into your system.  Or, we can  create various output file formats including ASCII text, DAT, CSV, XLSX, TXT etc. which can be imported directly into your system. If you need some help with your database, we can map the data output file formats to match your data file import format requirements.

Outsourcing your Data Entry Process

What if data entry is only one part of your total work process. Information is coming to you on paper- this could be invoices being mailed in, this could be test requisition forms coming in with the test sample, this could be insurance claims for collection. You can outsource the complete data entry process. Everything from the receipt of mail forms, the scanning, and imaging of the incoming forms, the data entry from these forms,the hosting, and file management of data and image files to a top quality data entry company; ARDEM.

Why Do I need Data Entry Services ?

Any time you have data on paper and need to use it you need someone to take the data from paper and put it in an electronic format.

Our data entry services are used for keying data from surveys, data entry from health claim forms, data entry from customer sign up forms, data entry from product registrations, data entry from rebate forms and data entry from application forms. We key data from immunization forms and medical claim forms. Our data entry services are used for data entry from test requisition forms at a bio-medical lab as well as to collect marine data for a federal government agency, and, to key prospect list data for a market research company.

Data Entry Everywhere

ARDEM provides Data Entry Services to our clients in New York, New Jersey, Texas, California, Florida, Virginia, Colorado, Arkansas, Oklahoma, Nevada, Massachusetts, Maryland, Missouri, Illinois, Wisconsin, Ohio and all 50 states. We are your data entry company.

Get the Most Accurate Data Entry Service

We all want to save money, and sometimes we cut corners that we shouldn’t. It may seem like the right move to hire  a “temp” and data key those 10,000 forms. Or, perhaps “John” can do this in his “available” time. The biggest sacrifice in this approach is the quality of data. The large margin for error that accompanies single key data entry combined with John  having a rough Monday, or a distracted Friday causes his data accuracy  to be only 80-85%, at best. Generally businesses who take on the task of in house data entry themselves run into issues including not being able to meet their deadline, the project becomes more expensive than anticipated, and the data is of poorer quality. For higher accuracy, fastest turnarounds, and a high quality over all experience, Outsourcing Data Entry to ARDEM is your best bet. Go with a data entry company that can deliver high quality data entry service.

All data entry companies are not created equal. The key component of outsourcing data entry services is accuracy. No matter how inexpensive a data entry services vendor may be, if the work done by the data entry company is inaccurate, the data entry output will be unusable. If downstream users have no confidence in the keyed data, they will have no confidence in the accuracy of the data output. Ask each data entry company you speak with, what they guarantee and how the data entry is being performed; what are the quality processes of the data entry company; Data entry companies that deliver consistently high quality of data will guarantee close to 100% accuracy of data.

At ARDEM all data is double-keyed + compared to assure 100% verification of all keyed data. Validation checks are built into the data field rules to get high quality of data. Two operators key the same data, the two data sets are compared by a third QC operator against the source document and corrections if needed, are made. A second level QC edit check on free form hand-written entries provides even higher data quality. On many data entry service projects ARDEM has achieved 99.97% or higher measured data accuracy. ARDEM Data Entry Services utilizes data quality checks and data entry validation algorithms to give you the 99.97-100% data accuracy that you demand. ARDEM is a data entry company that has consistently delivered high quality data – every time.

Data Security is addressed at the physical location level, the people level and at the network level. We take our role as a temporary repository of your data seriously. HIPAA Privacy Policy for protection of your data is in place for ePHI and PII at ARDEM Data Entry Services.

Ready To Reduce Your Costs? Start Saving Now

Survey Entry

Data Entry from public opinion surveys, patient satisfaction surveys, client satisfaction surveys, product surveys, employee satisfaction surveys, consumer research surveys and market research surveys.

Rebates Entry

Data Entry from Rebate forms, Sweepstakes, Enter-to-Win, Customer blanks, product promotions, warranty cards, loyalty programs, and more!

Customer Loyalty

Data Entry from subscription lists, returned mail, petition lists, retail customer sign up cards, customer loyalty cards.

Claims Entry

Data Entry from health care claims, insurance claims, medical claims for quicker claims processing and claim collections.

Data Processing

Accurate & Secure Data Processing Services from paper & Electronic based documents including mail fulfillment and analysis

Data Indexing

Capture of critical data fields from paper or digital documents to create intelligent databases and meta data collections. Indexing and cataloging of documents for ease of search and retrieval.

Milestone Counter (in Millions)

24
Forms
11
Surveys
4000
Key Strokes
16
Customer Loyalty Cards

Working with you and your company has been a distinct pleasure. From the initial scanning to the finish product, all those involved in the County Clerk’s office have been impressed by the high level of professionalism exhibited and by your commitment to quality outcome.

Bradford Kendall, Dutchess County- New York

I just received a phone call from Marcie of Procurement with State of Wisconsin asking about ARDEM. Of course, I gave you a great reference.

Nancy Butler, Dept of Health Arkansas

It has been a pleasure working with your company and I will let others know to go to you for surveys.

Brenda Venner, US Navy

ARDEM is a great contact to have. Their quick turnaround with the amount of information we gave them was impressive. The work was legible and easy to understand. It helped us to complete our work by our very short deadline.

Melinda Lee, Fleishman Hillard

Thanks for all the great work. We’ll definitely keep you in mind in future if we need any more work done.

Mike Quinn, Veterans Administration Medical Center

Thank you for your excellent service and responsiveness on all of the projects we’ve completed.

Noelle Vaillancourt, National Research Center