Smart Filing

Turning Paper Documents into Electronic Files
Saves an Average of 30% on Retrieval Cost

ARDEM goes through a series of steps to convert your paper filing system or technical drawings into an accurate document management system. Explain to us how your current document system operates and how your employees access these documents and we will help you determine the specification for Indexing and Retrieval. Archival of data files is safe, quick and provides a solution to the companies disaster recovery plan.

We can help by extracting data from these files and populating the specified fields in you current business system.

Smart Filing enables your company to access, from your work station, the exact scanned image of your filed documents. Thus eliminating reducing the expensive retrieval costs from off-site storage companies and the lost production time waiting for the documents to arrive.

Steps Involved in Creating a "Smart Filing" System.

Decide which files you wish to have added to your "Smart Filing" system. We prepare a quality checklist of every document you have provided us.
We scan the documents at our scanning centers. Typically all documents are scanned in Group IV, tif format at 200 dpi. Documents are uploaded on our FTP server, each client with password secured access.
The processing center is notified that documents are ready to be processed and we download the images.
Process the images for the required database and begin data cleanup and
Indexing.
Final customer product. This is typically a database or text file.
We upload the output back to the customer FTP server or give access to our FTP server as per the understanding we have with the customer.
Based on search criteria defined by the customer a document anagement system is created. By indexing the scanned images using the customers search criteria, images can be opened at the employees workstation, thus saving time and improving efficiency.